Triathlon Ireland Clubs Safeguarding Risk Assessment Document 2018

 Newry Triathlon Club

11 Ros Ard, Rostrevor, BT34 3XE

This risk assessment considers the potential for harm to come to children whilst they are in Newry Triathlon Club’s care.  This risk assessment precedes the Child Safeguarding Statement (Section 11 (1b) Children First Act 2015) which is developed following this risk assessment process.  In accordance with the requirements of Section 11 (1) of the Children First Act 2015 the risk is of abuse and not general health and safety risk (covered under a separate H&S policy and risk assessment). 
Section 11 (1) of the Children First Act 2015 states that where a person proposes to operate as a provider of a relevant service, he or she shall, within 3 months from the date on which he or she commences as such a provider —

(a)   Undertake an assessment of any potential for harm to a child while availing of the service (in this section referred to as a “risk”).

 

Potential risk of harm to children

Likelihood of harm
happening
L-M-H

Required Policy, Guidance and Procedure document 

Responsibility

Club/Region/National

Further action required …

CLUB & COACHING PRACTICES

Lack of coaching qualification

H

          Safe Recruitment policy

          Safety Guidelines for club sessions document.

Club Committee

Head Coach

Club Children’s Officer

 

Coaches and Leaders names and TI numbers to be sent to TI.

CCO to maintain a list of those involved with juniors, their Safeguarding requirements and proof of qualification.

Supervision issues

H

          Supervision policy

          Safety Guidelines for club sessions document.

Club Committee

Head Coach

Club Children's Officer

Ensure Role Clarity

Ongoing review

Unauthorised photography & recording activities

H

          Photography & Filming policy.

          Social Media Policy.

          Code of Conduct.

Club committee

Club Children's officer.

Club Junior Race director

Event Safeguard Lead

Ensure policies are accessible and distributed.

Ongoing review

Behavioural Issues

H

          Code of Conduct

          Complaints & Disciplinary policy

          Coach/leader training - SG1.

Club Committee

Club Children's Officer

Triathlon Ireland

All adults working with juniors to sign a code of conduct and complete Safeguard 1.

Ongoing review

Lack of gender balance amongst coaches

 

H

          Supervision policy

          Safety Guidelines for club sessions document.

Club Committee

Club Children's Officer

Ongoing review

No guidance for travelling and away trips

 

H

          Traveling and overnight trips policy.

          Coach/leader training - SG1.

          Vetting policy.

Club Committee

Club Children's Officer

Club Coach travelling.

Make policies available to all involved prior to travel.

Ongoing review

Lack of adherence with misc. procedures in Safeguarding policy (i.e. mobile, photography, transport)

H

          Complaints & Disciplinary policy.

          Safeguarding policy.

          Code of Conduct.

Club Committee

Club Children's Officer

 

Ongoing review

COMPLAINTS & DISCIPLINE

Lack of awareness of a Complaints & Disciplinary policy

 

H

          Safeguarding policy.

          Reporting & Communications Procedure.

          Complaints & Disciplinary policy

Club Committee

Club Children's Officer

Triathlon Ireland.

Immediate action needed

Greater communication required within the club to ensure complaints & disciplinary policy is accessible.

Difficulty in raising an issue by child & or parent

Reason: Covered above

H

          Complaints & Disciplinary policy

          Reporting & Communications procedure.

          Post names of CCO, DLP, MP.

Club Committee

Club Children's Officer

Designated Liaison Person.

Review the communication/responsibilities of the procedure/policy as required.

Publicise identity of CCO, DLP and TI MP.

Complaints not being dealt with seriously

 

H

          Complaints & Disciplinary policy

          Reporting & Communications procedures.

Club Committee

Club Children's Officer

Designated Liaison Person.

Immediate action required. All complaints should be recorded and passed on where applicable.

Consult with TI NCO.

REPORTING PROCEDURES

Lack of knowledge of organisational and statutory reporting procedures

H

          Reporting & Communications procedures.

          Safe Recruitment Policy

          Coach/leader training - SG1.

          Code of Conduct

TI National Children’s Officer

TI Mandated Person

Club Committee

Club Children’s Officer

Designated Liaison Person

Make policies and procedures available and include in induction process for new Coaches/Leaders/Members.

Ensure Coaches/Leaders have completed Safeguard 1 which is part of their certification.

No Mandated Person appointed

H

          Reporting & Communications Procedure.

Triathlon Ireland

Publicise identity of Mandated Person

Train Mandated Person in their role

No Designated Liaison Person or Children’ Officer Appointed

H

          Reporting & Communications Procedure.

          Safeguarding Policy

Triathlon Ireland

Club Committee

Club appoints both and ensures DLP completes Safeguard 1 & 3 and CCO completes Safeguard 1 &2.

Publicise identity of DLP and CCO.

Concerns of abuse or harm not reported

H

          Reporting procedures/policy

          Coach/leader training - SG1.

Designated Liaison Person

Mandated Person

Club ensures all those dealing with juniors have completed Safeguard 1.

Publicise names of CCOs, DLPs, MP.

Publicise internal and external reporting procedures

Not clear who Young Person should talk to or report to

 

H

          Post the names of Club Children’s Officer, Designated Liaison Person and TI Mandated Person.

          Safeguarding Policy.

Club Committee

Club Children’s Officer

Designated Liaison Person.

Triathlon Ireland

Communicate within Club.

Ensure Safeguard 1 training is completed by those working with juniors. Include information in the recruitment and induction process for new coaches/leaders. Include in membership information.

Provide opportunities for juniors to meet CCO and DLP.

FACILITIES

Unauthorised access to designated children’s play & practice area, changing rooms, showers, toilets etc.

H

          Supervision policy

          Coach/leader training - SG1.

Club Children’s Officer

Club Coach

Club Committee

 

Clarify responsibilities before session starts

Unauthorised exit from children’s areas

H

          Supervision policy

          Coach/Leader training- Safeguard 1.

Club Children’s Officer

Club Coach

Club Committee

Clarify responsibilities before session starts

Photography, filming or recording in prohibited areas

H

          Photography & Filming Policy.

Club Children’s Officer

Club Coach

Club Committee

Event Safeguard Lead

Enforce policy in private changing areas and pool deck.

Make policy accessible for members & guests.

Missing or found child on site

 

H

          Missing or found child policy

          Safeguarding guidelines for Junior events.

Club head coach

Club Children’s Officer

Club Committee
Event Safeguard Lead

Refer to policy and inform Gardaí/PSNI

Children sharing facilities with adults e.g. dressing room, showers etc.

H

          Safeguarding policy

          Supervision policy

Club Coach

Club Children’s Officer

Club Committee

Plan with facilities management to create a suitable child centred environment in shared facilities.

RECRUITMENT

Recruitment of inappropriate people

H

          Safe Recruitment policy

          Safeguarding Policy

          Vetting Policy

Triathlon Ireland

Club Committee

Club Children's Officer

Ensure a comprehensive induction & period of supervision for new Coaches/leaders.

Ongoing review.

Lack of clarity on roles

H

          Safe Recruitment policy

          Safety Guidelines for Club Sessions document.

Club Committee

Club Children’s Officer

Club Head Coach

Role clarified during induction process and prior to each session.

 

Unqualified or untrained people in role

H

          Safe Recruitment policy

Club Committee

Check qualification

Comprehensive induction

Check with Triathlon Ireland

Ongoing review

COMMUNICATIONS AND SOCIAL MEDIA

Lack of awareness of ‘risk of harm’ with members and visitors

 

H

          Child Safeguarding Statement

          Coach/leader training-SG1.

          Safe Recruitment Policy

 

Triathlon Ireland

Club Committee

Club Children’s Officer

Event Safeguard Lead

Event Organiser

Circulate Child Safeguarding Statement.

Make Safeguarding Policy accessible.

Induction for those helping as a ‘once off’ at events.

Ongoing review.

No communication of Child Safeguarding Statement or Code of Behaviour to members & visitors

H

          Safeguarding Policy

          Display Child Safeguarding Statement.

          Code of Conduct

Club Committee

Children’s Officer

Event Safeguard Lead.

Event Organiser

Circulate Child Safeguarding Statement.

Distribute Code Conduct.

Code of conduct poster displayed at junior events.

Ongoing review.

Unauthorised photography & recording of activities

H

          Photography and Filming policy

          Code of Conduct

          Social Media Policy

          Complaints and disciplinary policy.

Triathlon Ireland

Club Committee

Club Children's Officer

Designated Liaison Person

Event Safeguard Lead.

Event Organiser

Make Photography & Filming Policy available at events where non-members may be in attendance.

Ongoing review.

Inappropriate use of social media and communications by Under 18’s

H

          Code of conduct

          Social Media guidance for juniors.

Club Committee

Club Children’s Officer

Designated Liaison Person.

Education piece for club juniors highlighting the social media guidance.

Ongoing review

Inappropriate use of social media and communications with Under 18’s

 

H

          Complaints & disciplinary policy

          Code of conduct.

          Social Media Policy

          Coach/leader training - SG1.

Club Committee

Club Children’s Officer

Designated Liaison Person

TI NCO

Publicise Social Media Policy.

Consult with TI NCO.

Ongoing review

 

 

 

GENERAL RISK OF HARM

Harm not being recognised

 

H

          Safeguarding policy

          Coach/leader training - SG1.

Club Committee

Club Children’s Officer

Designated Liaison Person.

Ensure Safeguard training is up to date.

Informal consult with Tusla(ROI)/Gateway(NI).

Ongoing review.

Harm caused by

-          child to child

-          adult to child

H

          Safeguarding policy

          Coach/leader training-SG1.

          Codes of Conduct.

          Safe Recruitment Policy.

          Communication & Reporting Processes.

Triathlon Ireland NCO &MP
Club Committee

Club Children’s Officer

Designated Liaison Person

Informal consult with Tusla(ROI)/Gateway(NI).

Report to statutory authorities.

Report to TI MP.

Ongoing review

General behavioural issues

 

H

          Code of Conduct

          Complaints and Disciplinary Procedures.

Triathlon Ireland

Club Committee

Club Children’s Officer.

Ensure all coaches/leaders/volunteers have signed a code of conduct. Take disciplinary action where necessary


This Risk Assessment document has been discussed and completed by Newry Triathlon Club on 20 /03/2018                                               

Name: Gary McCourt

Name: Judith Campbell

Signed:

Signed:

Role: Club Chairperson

Role: Club Children’s Officer

Date: 21/03/2018

Date: 21/03/2018

Explanation of terms used:

        Potential risk of harm to children – these are identified risks of harm to children whilst accessing activities in the Club/Region/Province/NGB.

        Likelihood of harm happening – the likelihood of the risk occurring in the club/region/NGB measured by you as Low/Medium or High.

        Required Policy, Guidance and Procedure document – indication of the policy required to alleviate the risk.

        Responsibility – provider should indicate where the responsibility for alleviating the risk lies.

        Further action… - indicates further action that might be necessary to alleviate any risk ongoing                                                        

 

TI = Triathlon Ireland                                                                          SG1= Safeguard 1 Course.                                                        
DLP = Designated Liaison Person – refers to club position                  NCO = National Children’s Officer- refers to TI position

CCO = Club Children’s Officer                                                           MP = Mandated Person            - refers to TI position

 

Event Safeguard Lead = Person named on Event Management plan responsible for Safeguarding at junior races.