Triathlon Ireland Clubs Safeguarding
Risk Assessment Document 2018
Newry
Triathlon Club
11 Ros Ard, Rostrevor, BT34 3XE
This risk
assessment considers the potential for harm to come to children whilst they are
in Newry Triathlon Club’s care. This risk assessment precedes the Child
Safeguarding Statement (Section 11 (1b) Children First Act 2015) which is
developed following this risk assessment process. In
accordance with the requirements of Section 11 (1) of the Children First
Act 2015 the risk is of abuse and not
general health and safety risk (covered under a separate H&S policy
and risk assessment).
Section 11 (1) of the Children First Act 2015 states that where a person
proposes to operate as a provider of a relevant service, he or she shall,
within 3 months from the date on which he or she commences as such a provider —
(a) Undertake an assessment of any potential for harm to a child
while availing of the service (in this section referred to as a “risk”).
Potential risk of harm to children |
Likelihood of harm |
Required Policy, Guidance and Procedure document |
Responsibility Club/Region/National |
Further action required … |
CLUB & COACHING
PRACTICES |
||||
Lack
of coaching qualification |
H |
▪ Safe Recruitment policy ▪ Safety Guidelines for club sessions document. |
Club Committee Head Coach Club Children’s Officer |
Coaches and Leaders names and TI
numbers to be sent to TI. CCO to maintain a list of those
involved with juniors, their Safeguarding requirements and proof of
qualification. |
Supervision
issues |
H |
▪ Supervision policy ▪ Safety Guidelines for club sessions document. |
Club Committee Head Coach Club Children's Officer |
Ensure Role Clarity Ongoing review |
Unauthorised
photography & recording activities |
H |
▪ Photography & Filming policy. ▪ Social Media Policy. ▪ Code of Conduct. |
Club committee Club Children's officer. Club Junior Race director Event Safeguard Lead |
Ensure policies are accessible and
distributed. Ongoing review |
Behavioural
Issues |
H |
▪ Code of Conduct ▪ Complaints & Disciplinary policy ▪ Coach/leader training - SG1. |
Club Committee Club Children's Officer Triathlon Ireland |
All adults working with juniors to
sign a code of conduct and complete Safeguard 1. Ongoing review |
Lack
of gender balance amongst coaches |
H |
▪ Supervision policy ▪ Safety Guidelines for club sessions document. |
Club Committee Club Children's Officer |
Ongoing review |
No
guidance for travelling and away trips |
H |
▪ Traveling and overnight trips policy. ▪ Coach/leader training - SG1. ▪ Vetting policy. |
Club Committee Club Children's Officer Club Coach travelling. |
Make policies available to all
involved prior to travel. Ongoing review |
Lack
of adherence with misc. procedures in Safeguarding policy (i.e.
mobile, photography, transport) |
H |
▪ Complaints & Disciplinary policy. ▪ Safeguarding policy. ▪ Code of Conduct. |
Club Committee Club Children's Officer |
Ongoing review |
COMPLAINTS & DISCIPLINE |
||||
Lack
of awareness of a Complaints & Disciplinary policy |
H |
▪ Safeguarding policy. ▪ Reporting & Communications Procedure. ▪ Complaints & Disciplinary policy |
Club Committee Club Children's Officer Triathlon Ireland. |
Immediate action needed Greater communication required
within the club to ensure complaints & disciplinary policy is accessible. |
Difficulty
in raising an issue by child & or parent Reason:
Covered above |
H |
▪ Complaints & Disciplinary policy ▪ Reporting & Communications procedure. ▪ Post names of CCO, DLP, MP. |
Club Committee Club Children's Officer Designated Liaison Person. |
Review the
communication/responsibilities of the procedure/policy as required. Publicise identity of CCO, DLP and
TI MP. |
Complaints
not being dealt with seriously |
H |
▪ Complaints & Disciplinary policy ▪ Reporting & Communications procedures. |
Club Committee Club Children's Officer Designated Liaison Person. |
Immediate action required. All
complaints should be recorded and passed on where applicable. Consult with TI NCO. |
REPORTING
PROCEDURES |
||||
Lack
of knowledge of organisational and statutory reporting procedures |
H |
▪ Reporting & Communications procedures. ▪ Safe Recruitment Policy ▪ Coach/leader training - SG1. ▪ Code of Conduct |
TI National Children’s Officer TI Mandated Person Club Committee Club Children’s Officer Designated Liaison Person |
Make policies and procedures
available and include in induction process for new Coaches/Leaders/Members. Ensure Coaches/Leaders have
completed Safeguard 1 which is part of their certification. |
No
Mandated Person appointed |
H |
▪ Reporting & Communications Procedure. |
Triathlon Ireland |
Publicise identity of Mandated
Person Train Mandated Person in their
role |
No
Designated Liaison Person or Children’ Officer Appointed |
H |
▪ Reporting & Communications Procedure. ▪ Safeguarding Policy |
Triathlon Ireland Club Committee |
Club appoints both and ensures DLP
completes Safeguard 1 & 3 and CCO completes Safeguard 1 &2. Publicise identity of DLP and CCO. |
Concerns
of abuse or harm not reported |
H |
▪ Reporting procedures/policy ▪ Coach/leader training - SG1. |
Designated Liaison Person Mandated Person |
Club ensures all those dealing
with juniors have completed Safeguard 1. Publicise names of CCOs, DLPs, MP. Publicise internal and external
reporting procedures |
Not
clear who Young Person should talk to or report to |
H |
▪ Post the names of Club Children’s Officer, Designated Liaison Person and TI Mandated Person. ▪ Safeguarding Policy. |
Club Committee Club Children’s Officer Designated Liaison Person. Triathlon Ireland |
Communicate within Club. Ensure Safeguard 1 training is
completed by those working with juniors. Include information in the
recruitment and induction process for new coaches/leaders. Include in
membership information. Provide opportunities for juniors
to meet CCO and DLP. |
FACILITIES |
||||
Unauthorised
access to designated children’s play & practice area, changing rooms,
showers, toilets etc. |
H |
▪ Supervision policy ▪ Coach/leader training - SG1. |
Club Children’s Officer Club Coach Club Committee |
Clarify responsibilities before
session starts |
Unauthorised
exit from children’s areas |
H |
▪ Supervision policy ▪ Coach/Leader training- Safeguard 1. |
Club Children’s Officer Club Coach Club Committee |
Clarify responsibilities before
session starts |
Photography,
filming or recording in prohibited areas |
H |
▪ Photography & Filming Policy. |
Club Children’s Officer Club Coach Club Committee Event Safeguard Lead |
Enforce policy in private changing
areas and pool deck. Make policy accessible for members
& guests. |
Missing
or found child on site |
H |
▪ Missing or found child policy ▪ Safeguarding guidelines for Junior events. |
Club head coach Club Children’s Officer Club Committee |
Refer to policy and inform
Gardaí/PSNI |
Children
sharing facilities with adults e.g. dressing room, showers etc. |
H |
▪ Safeguarding policy ▪ Supervision policy |
Club Coach Club Children’s Officer Club Committee |
Plan with facilities management to
create a suitable child centred environment in shared facilities. |
Recruitment
of inappropriate people |
H |
▪ Safe Recruitment policy ▪ Safeguarding Policy ▪ Vetting Policy |
Triathlon Ireland Club Committee Club Children's Officer |
Ensure a comprehensive induction
& period of supervision for new Coaches/leaders. Ongoing review. |
Lack
of clarity on roles |
H |
▪ Safe Recruitment policy ▪ Safety Guidelines for Club Sessions document. |
Club Committee Club Children’s Officer Club Head Coach |
Role clarified during induction
process and prior to each session. |
Unqualified
or untrained people in role |
H |
▪ Safe Recruitment policy |
Club Committee |
Check qualification Comprehensive induction Check with Triathlon Ireland Ongoing review |
COMMUNICATIONS AND SOCIAL MEDIA |
||||
Lack
of awareness of ‘risk of harm’ with members and visitors |
H |
▪ Child Safeguarding Statement ▪ Coach/leader training-SG1. ▪ Safe Recruitment Policy |
Triathlon Ireland Club Committee Club Children’s Officer Event Safeguard Lead Event Organiser |
Circulate Child Safeguarding
Statement. Make Safeguarding Policy
accessible. Induction for those helping as a
‘once off’ at events. Ongoing review. |
No
communication of Child Safeguarding Statement or Code of Behaviour to members
& visitors |
H |
▪ Safeguarding Policy ▪ Display Child Safeguarding Statement. ▪ Code of Conduct |
Club Committee Children’s Officer Event Safeguard Lead. Event Organiser |
Circulate Child Safeguarding
Statement. Distribute Code Conduct. Code of conduct poster displayed
at junior events. Ongoing review. |
Unauthorised
photography & recording of activities |
H |
▪ Photography and Filming policy ▪ Code of Conduct ▪ Social Media Policy ▪ Complaints and disciplinary policy. |
Triathlon Ireland Club Committee Club Children's Officer Designated Liaison Person Event Safeguard Lead. Event Organiser |
Make Photography & Filming
Policy available at events where non-members may be in attendance. Ongoing review. |
Inappropriate
use of social media and communications by Under 18’s |
H |
▪ Code of conduct ▪ Social Media guidance for juniors. |
Club Committee Club Children’s Officer Designated Liaison Person. |
Education piece for club juniors
highlighting the social media guidance. Ongoing review |
Inappropriate
use of social media and communications with Under 18’s |
H |
▪ Complaints & disciplinary policy ▪ Code of conduct. ▪ Social Media Policy ▪ Coach/leader training - SG1. |
Club Committee Club Children’s Officer Designated Liaison Person TI NCO |
Publicise Social Media Policy. Consult with TI NCO. Ongoing review |
Harm
not being recognised |
H |
▪ Safeguarding policy ▪ Coach/leader training - SG1. |
Club Committee Club Children’s Officer Designated Liaison Person. |
Ensure Safeguard training is up to
date. Informal consult with
Tusla(ROI)/Gateway(NI). Ongoing review. |
Harm
caused by -
child to child -
adult to child |
H |
▪ Safeguarding policy ▪ Coach/leader training-SG1. ▪ Codes of Conduct. ▪ Safe Recruitment Policy. ▪ Communication & Reporting Processes. |
Triathlon Ireland NCO &MP Club Children’s Officer Designated Liaison Person |
Informal consult with
Tusla(ROI)/Gateway(NI). Report to statutory authorities. Report to TI MP. Ongoing review |
General
behavioural issues |
H |
▪ Code of Conduct ▪ Complaints and Disciplinary Procedures. |
Triathlon Ireland Club Committee Club Children’s Officer. |
Ensure all
coaches/leaders/volunteers have signed a code of conduct. Take disciplinary
action where necessary |
This Risk Assessment document has been discussed and completed by Newry Triathlon Club on 20 /03/2018
Name:
Gary McCourt |
Name:
Judith Campbell |
Signed:
|
Signed:
|
Role:
Club Chairperson |
Role:
Club Children’s Officer |
Date:
21/03/2018 |
Date:
21/03/2018 |
Explanation
of terms used:
● Potential risk of harm to children – these are identified risks of harm to children whilst accessing activities in the Club/Region/Province/NGB.
● Likelihood of harm happening – the likelihood of the risk occurring in the club/region/NGB measured by you as Low/Medium or High.
● Required Policy, Guidance and Procedure document – indication of the policy required to alleviate the risk.
● Responsibility – provider should indicate where the responsibility for alleviating the risk lies.
● Further action… - indicates further action that might be necessary to alleviate any risk ongoing
TI
= Triathlon Ireland SG1=
Safeguard 1 Course.
DLP = Designated Liaison Person – refers to club position NCO = National Children’s
Officer- refers to TI position
CCO
= Club Children’s Officer MP
= Mandated Person - refers
to TI position
Event
Safeguard Lead = Person named on Event Management plan responsible for
Safeguarding at junior races.